Why you should choose Cryptshare

Discover how Cryptshare makes your e-mail communication better and why millions of users already appreciate it.
 
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1. Protection of confidential information

Use Cryptshare to send and receive emails and large files securely.

Compared to available technologies, e.g. S/MIME and PGP, Cryptshare also offers the benefit of encrypting metadata such as the email subject.

 

Why most companies need encryption

In order to protect businesses and their clients, there are laws, regulations and internal compliance standards that have to be followed like the General Data Protection Regulation (GDPR). Aside from such general regulations there are also topic- and industry-specific laws like the US Health Insurance Portability and Accountability Act (HIPAA) that makes sure that patients’ data are handled in a secure way or in the real estate business, the Consumer Financial Protection Bureau (CFPB) regulates the privacy of clients. While these are only a few examples there is an increasing tendency for more laws and specific regulations to come.

 

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2. Sending files safely of any size

With Cryptshare, sharing large files is no longer a challenge. The restraints of SMTP are a thing of the past.

File size restrictions are removed in popular email clients, limits can be set by the administrator.

About large file transfers in your business

Your staff create large files in their daily work using powerful office tools and it is inside these power-points, spreadsheets, excel charts, data bases, cad files, pdfs and so on that they capture some of the most important and confidential aspects of your business.

These files are quite large and with new technologies they are getting larger; your staff want to use these files in many different locations and on many devices and the people with whom they share ideas are often outside your organization and the fact is that the power of these ideas is most valuable when shared; and it is here you hit a serious problem.

How big files are sent

The tool we would most likely select to share our ideas is e-mail, and e-mail simply does not handle large files well and is not secure especially beyond the boundary of your firewall. You have most likely by necessity set limits on the size of files that can be attached to e-mail and on the absolute size of e-mail storage for each member of your staff; when either of these limits are hit individuals are forced to make a choice about how to share the ideas they have been working on with others.

And here lies the problem; those choices include some safe, complex and expensive tools such as SMIME, or some less safe home built solutions such as in house ftp servers. However increasingly staff are finding consumer grade e-mail and cloud services such as drop-box and g-mail the fastest ways to share what they want when they want.

There are many choices that are made, some if not all of these can be found in most work places and these choices create significant risks to your organization. We will show that by removing the flaws in e-mail you dramatically reduce your risk and so remove the associated problems.

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Best practice for e-mail security that will save you money

By solving the well- known limitations of email, security, handling of larger files and auditability gives e-mail new energy and a fresh impact in your enterprise.  This paper sets out 10 money saving best practices to consider in your e-mail security projects.

Download guide

3. Usable for everyone

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Ad-hoc usability, making it easy for both internal and external communication.

Say good bye to:

  • Software installation
  • User accounts
  • S/MIME & PGP
  • Costs for external partners

We made it better!

Cryptshare is a Secure Electronic Communication Solution that enables companies and their staff to exchange encrypted e-mail messages and attachments of any size - at any time, with internal as well as external recipients and directly from your existing e-mail system. There are no special software requirements for the recipients: no user accounts, no certificate exchange or licences are needed. Cryptshare makes it easy to communicate in complete privacy with everyone you need to, instantly, and at any time.

With Cryptshare your e-mail becomes suitable for the challenges of a modern business. Due to its intuitive user interface and convenient implementation Cryptshare will be adopted easily and quickly by your users.

Cryptshare web application

Exchange big files securely via your browser. All you and your peers need is an e-mail account and browser. No user accounts or complex set-up required.

Cryptshare for Office 365 & Outlook

With the Microsoft Outlook add-in you are integrated to the Cryptshare server enabling encrypted messages and large files to be sent directly from Outlook.

Cryptshare API and Automation

Using the Cryptshare APIs or Robot file transfers can take place as time- or event-triggered actions to single recipients or to distribution lists, depending on your requirements.

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4. IT-Compliance

 

With Cryptshare IT-compliance is no more a challenge, but a breeze.

The overview of which files were sent to which recipients and when they were downloaded by which recipient. 

Full transparency through reporting and evaluation options.

How Cryptshare helps with compliance

While businesses and organisations exchange an ever increasing amount of files electronically there are also more and more data privacy laws, rules, and regulations that try to stay on top of the technological development in order to keep customers' data safe. Regulations range from international treaties such as General Data Protection Regulation (GDPR) to national laws and many more industry and even company specific laws like the US Health Insurance Portability and Accountability Act (HIPAA) making sure that patients’ data are handled in a secure way or the regulations of the Consumer Financial Protection Bureau (CFPB) in the real estate business.

Cryptshare makes compliance easy by fulfilling various must-haves for EU-wide, national, and even sector specific laws and regulations. Such as:

  • E-mail encryption
  • Encrypted file transfer
  • Full audit trail
  • Scan of transfers for malware

5. High user acceptance

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Through seamless integration into familiar user environments. 

Exchange confidential messages and large files with Cryptshare for Office 365 & Outlook / Cryptshare for Notes.

4.000.000 users love it!

Outlook like you’ve never experienced it before!

New functionality for sending encrypted messages and large files in a very familiar environment: An interface with a user centred design that makes secure exchange of information easy. A revolutionary form of encrypted e-mail where everyone inside your company and correspondents outside can transact with you securely. Cryptshare for Outlook will lift your organisation’s communication to a whole new level of security and usability. Download the upgrade now and experience how Cryptshare Server combined with our Outlook add-in makes your e-mail better!

The core features at a glance:

  • User centred interface
  • Customized notification e-mails
  • The Transfer Manager
  • Rule-based dispatch
  • Central management

6. Even more secure Office 365

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Integration within Office and Windows enviroments.

Safe and efficient Cryptshare shortcuts to allow seamless integration within office applications, as well as Windows explorer dialog options.

Outlook email encryption

Conveniently send Cryptshare mails from Office applications with Cryptshare for Outlook.

With Cryptshare for Office 365 & Outlook 2.3.0, users can now perform a Cryptshare transfer from within Office applications. This means that a Word document, an Excel file or a PowerPoint presentation can now be sent via "File" and "Share" with Cryptshare. The user enters the recipients' address and the subject as usual. It's as simple as that. Outlook is widely used by companies and enjoys a high level of user acceptance. We have integrated Cryptshare into the Office package so that users can work in their familiar working environment. Improved usability provides even more time savings. 

Granting access to mailbox

Cryptshare now supports users in accessing their own mailbox.

Protection against mismatch addressing: Protective e-mail classification further expanded

The possibilities of the protective e-mail classification have been even further enhanced. You can now restrict the recipient group on the basis of a selected classification type. This can effectively prevent an e-mail from being accidentally sent to the wrong address.

7. One interface for all devices

The Cryptshare web application, a fully responsive Web portal, useable on all Devices and platforms.

Data exchange even on the go without app installation.

Cryptshare Web application

The core of the Cryptshare system is our Cryptshare server, which resides either in your DMZ or externally hosted.

Its web application can be used from any pc, tablet, or smartphone at any time without user account or extra administration.

It is very easy to use for communication with your external business correspondents and for them to communicate with you.

Your Cryptshare server is also the core module if you decide to extend your Cryptshare system with e-mail integration or other automation modules.

8. Auditability

Legal or industry-specific regulations require the archiving of data.

Cryptshare has been designed to be integrated into archiving and document management systems.

Many other encryption solutions fail on this requirement.

Fully integratable

Archiving of data is demanded by numerous laws and regulations, above all by GDPR. The Cryptshare archiving and DMS interface allows you to work with your existing archiving and document management systems.

All data that is transferred via Cryptshare - inbound and outbound files and messages - can be handed over to your archiving or DMS system in plain text and stored or processed there.

The transmission can be done via Secure Copy Protocol (SCP). The protocol ensures the confidentiality, integrity and authenticity of the transmitted data. The interface can be implemented easily and quickly and thus guarantees smooth data processing. 

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9. Process digitization

Any corporate communications can be digitized and automated using Cryptshare technology.

Cryptshare Automation via the API, We can clearly show that the investment pays off very quickly (ROI).

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Not only your employees, but also some of your systems generate sensitive data and large files that need to be exchanged securely with contacts outside or inside your company.

Even though these systems can be linked to e-mail, there are many files and data that you probably don’t want to exchange unprotected or that are simply too large for sending them this way.

Automated transfers via Cryptshare

Automate your file transfers for mass distribution, one to many or many to many.

Using the Cryptshare automation tools, file transfers can take place as time-triggered or event-triggered actions to single recipients or to distribution lists.

These tools are used for distributing commercial materials, statements of account, batch clinical records, contract changes and so on.

When large volumes of data need to be sent, but security and compliance issues exist, Cryptshare solves these issues.

Cryptshare Functions & Security paper.

Want to learn more?

Download Cryptshare Functions & Security paper.